Entrepreneur Assistant

[Shanghai - Internship]

About ITC 

ITC empowers the most ambitious brands on their digital transformation in China and across other Asian markets. With a team of 80 experts in three countries. ITC leverages Martech, e-commerce and omnichannel solutions to maximize client’s  ROI.

What You Will Get Out of This Position

Yoan and Aurelien are the 2 founders of IT Consultis, managing several other businesses. Their schedule is hectic and they do need on a daily basis to delegate missions with the highest added value in order to further progress and for the company to keep scaling up. This is a unique opportunity to be managed by 2 of the most successful entrepreneurs in town.

• A real learning experience

• Direct mentoring and coaching by dynamic entrepreneurs

• Opportunity to grow a strong network

• Working for the future leading digital agency in APAC

Responsibilities

• Working on company business plan, financing and investments

• Planning day-to-day activities of the work unit

• Value-added responsibilities involving discretion, autonomy, and initiative where appropriate and guided towards

• Responsible for preparation of presentations, including board speeches, board liaison, gatekeeping and spreadsheet work

• Diary management and meeting organisation including the collation and  distribution of meeting documents

• Create sales order online once a contract is made

  • Meet with Squad Lead on a weekly basis to review the project progress and payment of the week

  • Create invoice and fapiao when the project has moved on to the next stage

  • Contact clients for fapiao information and deliver fapiao

  • Payment chasing, update possible payment date

  • Attend finance meetings weekly to explain the payment timeline

  • Send thank you note after payment received

  • Assisting other affairs concerning payments and clients

• Participating in meetings and taking meeting minutes

• Responsible for preparing correspondence and presentation

• Supervising the acceptance of agenda documents and the preparation of weekly agendas

• Assigning and scheduling work, including setting priorities and determining methods to be used in performing the work

• Setting up key procedures and KPIs enabling a better and smoother management

• Acting as the company ambassador and engaging networking events on promotion and branding

• Participating in business trips and managing travelling execution

• Engaging with the company strategy including company positioning

• Engaging with setting up strategic summit and forum

• Establishing effective working relationships with administration department and other teams in the organization

Requirements

Must have:

• Bachelor or master degree - senior student preferred

• Excellent English level both in written and spoken

• Great presentation experience and skill

• Good understanding of finance or specialist in the field

Nice to have:

• Relevant experience in executive assistance is a plus

• Good entrepreneurial skills or ambitious to be an entrepreneur is a plus

The Package

• For all incoming interns:

  • Amazing teamwork ever of warriors, we fight for the same goal

  • Exciting atmosphere and open policy of a start up leading digital agency in Asia 

  • Multicultural team (14+ nationalities), non-stop parties, sharing, learning, fun

  • Chance to get hired and become an epic warrior of the team after the internship

• If you are a foreigner, make sure that you can apply for an internship visa with your Chinese University.